The calendar, the lineup,
who got paid.

Booking and payment-tracking software for venues that host artists. One screen for your gigs, your DJs, and who's still owed — built around the receipts you already get.

The work Rosterflow replaces.

A spreadsheet with this Friday's set times, a notes app with the booker's phone number, and a group chat asking again about the deposit.

A drawer of paper checks no one has picked up, a screenshot of a Zelle confirmation forwarded last Tuesday, a Venmo handle written on the back of a flyer.

January arrives. You sort eleven months of payouts by DJ, by venue, by rail. You email everyone the totals you can find.

Three moments your booker notices first.

Receipt arrives. The gig flips to Paid.

Forward a Zelle, Venmo, or Cash App email to pay@yourvenue.rosterflow.co. Rosterflow matches the amount and the DJ, marks the gig Paid, and stops the reminder clock. The receipt is the record.

Sun

Mon

Tue

Wed

Thu

Fri

Sat

01Sunday SetsPaid

04Wax WednesdayPaid

06House NightPaid

07Resident DJsUnpaid 7d

08Sunday SetsPaid

11Wax WednesdayToday

13Disco FridayFri

14Carla & friendsSat

15Sunday Sets

18Wax Wednesday

20Open Decks

21Soul Saturday

22Sunday Sets

25Wax Wednesday

27Disco Friday

28Closing Party

One Friday, two acts. The overlap shows itself.

Two bookings hit the same room at the same hour. Rosterflow flags it the moment they collide — at booking time, not Friday at 8.

Fri Nov 13

Disco Friday · 10:00 PMBooked

Wax Wednesday Late · 10:30 PMOverlap

Same room · Carla & Tomas overlap 30 min

Tax season is a download, not a project.

Year-end totals per DJ, per rail. Export to your accountant in one click.

Contractor	Rail	2026 YTD
Carla	Zelle	$8,400.00
Ricardo	Venmo	$11,250.00
Alejandro	Check	$6,800.00
Tomas	Cash App	$4,200.00

A planner for the deals a calendar can't hold.

A calendar tells you Friday at 10 is full. It doesn't tell you the deposit on the headliner hasn't cleared, the rider is sitting in someone's inbox, the support act needs the back room not the main, and the owner wants sign-off before the contract goes out. The planner does.

Pipeline 3

DJ Nala 3

$3,200 Hold

Main Room·Sat Mar 14

Jaz ✓ 1/3

Honey & the Tones 1

$1,800 Hold

Back Room·Apr 2

Sam

Resident Showcase 5

$900 Hold

Front Patio·every Sun

Jaz ✓ 3/4

Needs rider 2

Polo & Pan 8

$8,500 Rider

⚠︎ Same night, Back Room booked. Watch load-in 4 to 6pm.

Main Room·Fri May 9

Owner 2

Tomas Vinyl Set 2

$1,400 Rider

Back Room·May 9

Sam ✓ 0/2

Booked 2

Channel Tres 12

$11,000 Booked

Main Room·Sat Jun 7

Owner 3✓ 8/8

Bayou Funk Collective 4

$4,200 Booked

Main Room·Fri May 23

Owner 1

One pipeline across every room. Main, back, patio, courtyard. The planner holds them all and flags the moments two rooms collide on the same load-in window.

The bigger the deal, the more it carries. Riders, contracts, hospitality lists, deposit status, owner sign-off, internal comments. Attach what the booking needs, in the place the booking lives.

Hand-offs without a meeting. Every card has an owner. Move it to Contracts out, the next person knows. Move it to Booked, the calendar fills itself.

A few straight answers.

How does payment tracking work?

You pay your DJs the way you already do — Zelle, Venmo, Cash App, check, cash. Forward the notification email to your venue's dedicated Rosterflow address and the matching gig auto-marks paid. Checks and cash get a one-click manual mark.

What if a receipt doesn't parse?

You mark the gig paid by hand. Same screen, two clicks. The parser covers Zelle, Venmo, and Cash App notification emails out of the box.

What about the data I already have?

We help you import the last twelve months of payouts from your spreadsheet on request. CSV otherwise.

The calendar, the lineup, who got paid.